Document Controller

General Description:
Directly reporting to QA/QC Lead Engineer with the major responsibilities as followings:

• To set up and manage Project Document Control System.
• To provide a proficient and effective document control service for the assigned Project team, to ensure that Project goals are achieved.
• To effectively manage and process all incoming and outgoing Project documentation using the Company Documentation System (SPF) in accordance with procedures.
• Accurately maintain archives and databases for Project documentation using in house document management system and Project specific spreadsheets/databases.
• Collect, issue, receive and distribute incoming and outgoing Project documentation within pre-agreed timeframes.
• Generate and issue Project document status reports on a regular and timely basis.
• Maintain Project Master Document List in accordance with Company Documentation System requirements and Project requirements.
• Responsible for carrying out other documentation tasks and administrative activities as required by Project or as directed by Functional Leader.
• Participate in and be the mentor for R&EI-VSP on-job training program.
• Implementing other assignments as required by Project Manager/ Engineering Manager// QA/QC Lead Engineer.

Qualifications and Work Experience required:

Qualification:
Bachelor Degree or higher in Engineering or Business Administration.

Experience & Requirements:
The job holder should have the following:

• A minimum 05 years of experience in document management of Oil & Gas major projects.
• A minimum 03 years as Document Controller with controlled document management in Engineering, Projects or Manufacturing environment.
• Experience in the use of formalized document control processes and tools.
• Knowledge of documentation workflow, understand the processes involved.
• To set up and manage Project Document Control System.
• To provide a proficient and effective document control service for the assigned Project team, to ensure that Project goals are achieved.
• Be fully aware of the implication of errors in document management.
• Working knowledge of IT aspects of document management in addition to competency in MS office applications (Word, Excel, PowerPoint, Outlook)
• Good understanding of written and spoken English.
• Ability to work in team environment.

Challenges (If any):

• Multi-functional, and able to cope with diverse job demands.
• Coordinating work in multiple locations with different organization and multiple interfaces.
• Under pressure and workload.

Assignment Duration: