Document Controller

Organization:

HRDC’s Client

Project:

Engineering Project in Vietnam

Working Location:

Vung Tau/ Other

Report to:

QA/QC Lead Engineer

Group Organization structure:

Project Manager/Engineering Manager => QA/QC Lead Engineer => Document Controller

Job Purpose:

Assist Project team in document/drawing management

General Description:
Directly reporting to QA/QC Lead Engineer with the major responsibilities as followings:

  • To set up and manage Project Document Control System.
  • To provide a proficient and effective document control service for the assigned Project team, to ensure that Project goals are achieved.
  • To effectively manage and process all incoming and outgoing Project documentation using the Company Documentation System (SPF) in accordance with procedures.
  • Accurately maintain archives and databases for Project documentation using in house document management system and Project specific spreadsheets/databases.
  • Collect, issue, receive and distribute incoming and outgoing Project documentation within pre-agreed timeframes.
  • Generate and issue Project document status reports on a regular and timely basis.
  • Maintain Project Master Document List in accordance with Company Documentation System requirements and Project requirements.
  • Responsible for carrying out other documentation tasks and administrative activities as required by Project or as directed by Functional Leader.
  • Participate in and be the mentor for R&EI-VSP on-job training program.
  • Implementing other assignments as required by Project Manager/ Engineering Manager// QA/QC Lead Engineer.

Qualifications and Work Experience required:

Qualification:
Bachelor Degree or higher in Engineering or Business Administration.

Experience & Requirements:
The job holder should have the following:

  • A minimum 05 years of experience in document management of Oil & Gas major projects.
  • A minimum 03 years as Document Controller with controlled document management in Engineering, Projects or Manufacturing environment.
  • Experience in the use of formalized document control processes and tools.
  • Knowledge of documentation workflow, understand the processes involved.
  • To set up and manage Project Document Control System.
  • To provide a proficient and effective document control service for the assigned Project team, to ensure that Project goals are achieved.
  • Be fully aware of the implication of errors in document management.
  • Working knowledge of IT aspects of document management in addition to competency in MS office applications (Word, Excel, PowerPoint, Outlook)
  • Good understanding of written and spoken English.
  • Ability to work in team environment.

Challenges (If any):

  • Multi-functional, and able to cope with diverse job demands.
  • Coordinating work in multiple locations with different organization and multiple interfaces.
  • Under pressure and workload.

Assignment Duration:

Job Category: Oil and Gas
Job Type: Full Time
Job Location: Vung Tau

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