Senior Procurement Specialist – WHP/Infield Pipelines

JOB FUNCTION:

• Participates in preparation, technical and commercial evaluation during bidding period and support other associated project support service packages as assigned.
• ▪ Following award Contract is responsible to oversee and management the procurement and associated activities undertaken by Contractor.

RESPONSIBILITIES:

JOB DESCRIPTION

• Responsible for all contract and procurement matters pertaining to the project and other associated project support service package as assigned.
• Prepares the ITB and participates with the evaluation team in reviewing and evaluating of other project packages (i.e. FSO Charter, IVS, QA/QC, MWS, CAR…) as assigned in accordance with approved procurement procedures and applicable law.
• Following award Contract is accountable via the designated Manager on all matters concerning procurement and reporting procurement status, whilst still providing support other contract as required.
• Cooperates with PMT to manage and control the procurement and purchasing activities in accordance with Company policy and negotiated terms and conditions and ensure authorization as necessary to facilitate the timely purchase of material/equipment, establish PR, RFQ, ITB, PO, SO, expediting, custom clearance.
• Coordinates with Contractor to prepare the Procurement Schedule in line with Engineering and Construction phases.
• Monitors, strengthens and maintains a viable vendor network in the areas of quality, delivery and cost control.
• Monitors the evaluation system used to examine vendor performance to ensure quality, price, delivery, and service requirements are being met.
• Provides data for KPIs for vendor quality and delivery.
• Directs action plans for improving low performing vendors.
• Reviews data input from project Contractor into the procurement reporting systems.
• Reviews purchase orders, claims and contracts for conformance to project procurement and contract procedures and requirements.
• Supports the negotiation of reimbursable equipment, supplies, and services from suppliers and subcontractors.
• Provides input into tracking spread sheets and reports.
• Works with PMT to help manage project budgets for procurement purposes as needed.
• Monitors project invoices as needed.
• Monitors Change Orders for Purchase Orders and Work Orders.
• Develops Import Quota Contractor for shipping/clearance arrangements.
• Prepares Procurement Close-Out Report

QUALIFICATIONS AND EXPERIENCE:

• Educated to degree level in a relevant discipline from a recognized University.
• Any additional qualification relating to Commercial Law, especially International, would be advantageous.
• Membership of a recognized professional engineering association/institution.
• A minimum of 8 years’ experience in Contracts and Procurement environment of which 5 years in needs to be on Oil & Gas major projects with an Oil & Gas company or Consultant/Contractor.
• Minimum of 3 years in supervisory role.
• Extensive skills in management, effective communication, conflict resolution and presentation ability. Strong level of interpersonal, oral and written communication skills with the ability to interface, interact and work with internal; and external parties as required.
• Experienced with establishment of various contract compensation methods and ensuring their most appropriate application and that they are fully and clearly defined within the agreement and scope.
• Completed preparation of Insurance claims for Construction All Risk and able to establish and communicate with Assessors.
• Experienced in establishing potential counter claims against Contractors in accordance with contract terms.
• Understanding & knowledge of procurement tools, techniques, commercial frameworks and relevant regulatory / legislative requirements & ability to ensure compliance.
• Able to work collaboratively with Contractors and Vendor(s) whilst ensuring that the Client’s best interests are protected.
• Awareness of relevant technical issues.
• Market knowledge and understanding.
• Maintain awareness of supply market dynamics, including supply and demand constraints, overall market capacity, and client & competitor activity and positioning in the market.