Cost Management/ Contract Specialist

Organization: HRDC’s Client

Position level: Specialist


  • During the bidding phase:
    • Study the Invitation To Bid (ITB), prepare tender documents (contract terms and conditions, commercial part);
    • Coordinate with the technical team to compile, prepare, and finalize the tender dossier;
    • Clarify tender documents;
    • Participate in contract/negotiations with clients/partners/subcontractors..
  • For ongoing projects:
    • Supervise contracts in progress with clients and contractors;
    • Coordinate with the technical team to prepare specifications for equipment purchases or services upon request;
    • Send quote requests to contractors/suppliers after specifications are ready;
    • Work with the technical team to clarify/evaluate the technical aspect of bids from contractors/suppliers;
    • Clarify commercial terms/delivery conditions in bids from contractors/suppliers;
    • Evaluate bids;
    • Prepare award recommendation reports for approval by relevant leadership;
    • Conduct negotiations/draft purchase orders/contracts with contractors/suppliers;
    • Monitor signed purchase orders/contracts to ensure progress;
    • Store contracts and related documents of contracts and purchase orders under responsibility/supervision;
    • Collaborate with relevant Departments/Divisions to issue invoices to clients (for contracts with monthly/progress-based payment terms);
    • Collaborate with relevant Departments/Divisions to make payments to contractors (for contracts with monthly/progress-based payment terms);
    • Coordinate with relevant Departments/Divisions to review Variation Order Requests (VOR) with clients/contractors for any changes from initial requirements;
    • Clarify the impact of VOR on schedule and commercial terms compared to the signed contract with clients/contractors;
    • Report to the relevant leadership for approval of changes after confirmation from related departments;
    • Collaborate with relevant departments to implement changes (variation orders) with clients/contractors;
    • Control costs (cost control);
    • Handle import and export of materials and equipment, logistic services;
    • Maintain good relations with contractors/suppliers. Additionally, regularly update/search for new contractors/suppliers to ensure the most competitive services.
    • Perform other tasks as directed by the Department/Division leadership.


  • Graduated from a regular university program or higher with a major in Business Administration/Commerce/Engineering or equivalent.
  • At least 02 years of experience in the field of contracts, procurement, commerce, bidding, and cost management.
  • English: TOEIC 600 or equivalent
    • English Communication: Fluent.
    • Technical English: Able to understand specialized documents.
  • Minimum achievement of Microsoft Office Specialist (MOS) certification (Word, Excel, PowerPoint) or equivalent and other specialized software.
  • Courses in bidding, procurement contracts, oil and gas contracts
  • Business English
  • Management systems according to ISO 9001 standard
  • Other relevant training courses.
  • Knowledgeable about regulations concerning bidding laws and contracts
  • Professional demeanor, high sense of responsibility, self-motivated and progressive. Clear understanding of the policies and regulations of the Corporation, Vietnam Oil and Gas Group, and related state laws
  • Good health, high responsibility, creativity, and enthusiasm in work.
Job Category: Oil and Gas
Job Type: Full Time
Job Location: Ho Chi Minh

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